Free writing resource

Business Email Self-Review Checklist

Before you send, check whether the reader can understand why the message matters, what they need to know and what should happen next.

Can I state the reason for this email in one sentence?

Have I included the context this reader needs—and removed what they do not?

Does it identify the topic and signal action or timing where useful?

Does the first paragraph make the purpose clear?

Are related points grouped, prioritised and easy to scan?

Is the language professional, direct and appropriate for the relationship?

Is the owner, action and deadline clear?

Have I checked names, facts, attachments, recipients and confidential information?

Final questionIf the reader sees only the subject line, opening paragraph and final action, will they still understand what matters?

Version 1.0 — 11 September 2026Author: Quantum Achievers International